Meeting Cost Calculator
100% PrivateProductivity ToolsPut a price on a meeting from its headcount, length and average hourly cost.
Runs entirely in your browser. Your input is not uploaded to Ovatly or anywhere else.
An estimate from the numbers you entered: attendees times average hourly cost, scaled to the duration. It excludes room, travel and preparation time.
- 1Enter the number of attendees and the average hourly cost per person.
- 2Enter the planned duration in hours and minutes.
- 3Read the estimate: total cost, burn per minute and per second, and cost per attendee.
- 4Optionally press Start live timer when a real meeting begins, and Stop when it ends to see what it actually cost.
A meeting with 8 attendees at an average hourly cost of 75 runs for 60 minutes. The calculator shows a total of $600.00: the room burns $10.00 per minute (about $0.17 per second), and each attendee's hour accounts for $75.00 of the total.
- Results are estimates from the numbers you enter: attendees times average hourly cost, scaled by duration. They exclude salaries' on-costs, rooms, travel and preparation time unless you fold those into the hourly figure.
- Use a loaded hourly cost (salary plus employer costs, divided by working hours) for a realistic number; a bare wage understates the true cost.
- The live timer derives elapsed time from timestamps, so its running cost stays right even if the tab is in the background.
A common approach is annual salary plus employer costs (taxes, benefits, equipment), divided by annual working hours. If you are comparing meetings rather than budgeting exactly, one blended company average is fine.
About this tool
The Meeting Cost Calculator puts a price on a meeting: how many people are in the room, what an hour of their time costs on average, and how long it runs. It shows the total cost, the burn rate per minute and per second, and the cost per attendee. A live timer mode keeps a running total during a real meeting, so everyone can watch the cost climb.
Related tools
Part of Ovatly's free tools in Productivity Tools.